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Port Facility Security Assessments & Port Security Assessments 01/07/2019 - 30/06/2024

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Marine Notice No. 03 of 2019

Notice to Port Authorities, Port Security Officers and Port Facility Security Officers, Recognised Security Organisations (Ports)

 

The Department wishes to inform Port Authorities, Port Security Officers and Port Facility Security Officers of the procedure and arrangements in place for the completion and review of security assessments required for the period 2019 -2024 as per the requirements of Directive 65/2005/EC and Regulation 725/04/EC (ISPS).

Port Security Assessment

A new Port Security Assessment (PSA) template has been developed pursuant to the European Communities (Port Security) Regulations 2007 (transposing Directive 2005/65/EC). See PSA template.  The port authority or the entity responsible for the port will organise the PSA to be carried out by a Recognised Security Organisation (Ports).   A single PSA document must be completed for each port and is to be submitted by the Port Authority / Company to the SafeSeasIreland (SSI) portal.  (This is to be submitted in SSI using the page corresponding to the “Main Facility” in each port).

It is requested that an e-mail is sent to maritimesecurity@dttas.gov.ie to confirm the upload, and the approval process will then be commenced.

Operators of terminals, facilities and businesses in the port are expected to co-operate with the carrying out of the PSA in accordance with Regulation 12. (1) (c) of the above regulations.    The PSA includes a modified methodology for defining the boundaries of a port.  (The current port boundary will in all cases need to be reviewed using the modified methodology).  The PSA will include both landside and waterside assessment.

PSA submissions using previous or un-approved templates will not be accepted.

Once the PSA is approved by the MSO, a Port Security Plan (PSP) is to be prepared based on the findings of the port security assessment.  (PSP is not required where the port has been assessed and approved as falling within the meaning of Art. 2.4. of the Directive)

Port Facility Security Assessment

A new Port Facility Security Assessment (PFSA) template has been developed pursuant to Regulation (EC) No 725/2004 (ISPS).  See PFSA template.  This is to be completed for every port facility. The port facility security officer will organise the PFSA to be carried out by a Recognised Security Organisation (Ports). This template also includes the waterside assessment of the port facility area.  The PFSO should liaise with the Port Security Office / Harbour Master, to ensure as far as possible, that the waterside assessment for the facility is complementary to the waterside assessment for the wider port area contained in the PSA.  The completed PFSA is to be submitted by the Port Authority / Company to the SafeSeasIreland (SSI) portal.

It is requested that an e-mail is sent to maritimesecurity@dttas.gov.ie to confirm the upload, and the approval process will then be commenced.

PFSA submissions using previous or un-approved templates will not be accepted.

Once the PFSA is approved by the MSO, a Port Facility Security Plan (PSP) is to be prepared based on the findings of the port facility security assessment for each port facility. 

 

Recognised Security Organisations (Ports)

Details of the 4 approved RSO (Ports) – see Marine Notice 2 of 2019 – Marine Notice No 02 of 2019.

 

Administrative/ Procedural Issues

  • Where the RSO engaged in preparing a PFSA is different to the RSO engaged in preparing the PSA for the overall port, then the two RSO’s should cooperate with each other in carrying out their respective assessment roles; sharing security related information where appropriate.  This co-operation is strictly limited to issues in an individual port and its facilities.
  • It is recommended that the PFSA’s in a multi-facility port should be completed first, before the completion of the PSA.
  • Please check that PFSO’s, PSO’s and alternate’s SafeSeasIreland (SSI) logins and passwords are still valid.  In case of required updating, please contact  ssisupport@dttas.gov.ie  

Security assessments should be submitted for approval in SSI by 30th April 2019. 

For further information, contact:

Marine Survey Office,

Irish Maritime Administration

Department of Transport, Tourism and Sport

Leeson Lane,

Dublin 2, D02 TR60

Tel: 01 6783400 Fax: 01 6483409

Email: maritimesecurity@dttas.gov.ie

 


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